Administrative Assistant

Regular Full-Time 901 West Main Street, Freehold, NJ CentraState Medical Center
[ Overview ]

Provides administrative support to department and director. Manages day to day office duties including department, director and patient schedules. Assists in billing and authorizations for treatment.

[ Responsibilities ]
  • Manages front desk area in professional manner consistent with high patient satisfaction.
  • Maintains department calendar and assists with scheduling department meetings and in-services.
  • Orders and maintains office supplies at desired levels.
  • Provides administrative support to director as necessary.
  • Reports and quality of reports are professional and timely.
  • Schedules patients for initial visit, follow up visits and obtains all required information prior to the patient’s first visit.
  • Obtains all necessary authorizations for initial and follow up treatment with 99% accuracy, including insurance verification and approval of all associated modalities such as braces, tests, infusions and pharmaceuticals.
[ Qualifications ]

Education:

  • High School Diploma or Equivalent required.
  • Minimum five years secretarial experience required, preferably in health care.
  • Ability to type a minimum of 50 WPM, shorthand or speedwriting skills necessary in order to take minutes at meetings.
  • Computer experience including advanced word-processing, spread sheets and data base management.
  • Ability to use standard office machines, including copiers, multi-line telephones, and FAX machines.
  • Strong writing ability with a working knowledge of proper grammar, spelling, punctuation and sentence structure.
  • Knowledge of business math.
  • Ability to handle multiple priorities and work independently with limited guidance required.
  • Strong professional, organizational, and interpersonal skills to effectively relate with all members of the healthcare team.

 

Work Experience:

  • Clerical experience preferred.

 

Licenses and Certifications:

  • None
  • Minimum five years secretarial experience, preferably in health care
  • Ability to type a minimum of 50 WPM
  • Shorthand or speedwriting skills necessary in order to take minutes at meetings
  • Computer experience including advanced word-processing, spread sheets and data base management
  • Ability to use standard office machines, including copiers, multi-line telephones, and FAX machines
  • Strong writing ability with a working knowledge of proper grammar, spelling, punctuation and sentence structure
  • Knowledge of business math
  • Ability to handle multiple priorities and work independently with limited guidance required
  • Strong professional, organizational, and interpersonal skills to effectively relate with all members of the healthcare team.
[ Physical Demands ]

Working Conditions:

General  hospital environment.

 

Exposure:

No expected exposure to blood and/or body fluids.

 

Physical Demands:

Sitting – Continuously

Standing/Walking – Occasionally

Kneeling/Stooping – Occasionally

Bending/Climbing – Occasionally

Reaching above shoulder, at waist or below waist – Rarely

Lifting/Pushing or Pulling up to 40 pounds – Never

Lifting/Pushing or Pulling over 40 pounds – Never

Typing/Filing – Frequently

[ Commitment to Diversity and Inclusion ]

CentraState Healthcare System prohibits discrimination based on arbitrary consideration of such characteristics such as race, color, religion, national origin, ancestry, gender (including pregnancy), affectual or sexual orientation, gender identity or expression, marital status, age, physical or mental disability or limitation, medical condition, genetic information, or veteran or military status, as well as any other legally protected class of persons and acts, in accordance with applicable State and Federal laws.