Office Assistant – Health Awareness Center

Regular Part-Time

Location:

901 West Main Street, Freehold, NJ

Job Category:

CentraState Medical Center

Primary Shift:

Day

Days and Hours:

Mon - Friday 12-5pm flexibility required for occasional evenings & saturday (1x month)

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Overview

Provides administrative, clerical and receptionist support to busy front desk and office staff in the Health Awareness Center/Novo Nordisk Diabetes Center. 

Duties include: Register participants in community wellness programs, check-in patients for appointments, answer phones, greet guests, order supplies, input information to class registration system, and other duties as assigned. Must have good customer relations skills, critical thinking skills and sense of ownership.

Schedule requires some flexibility:

Regular hours: 12pm – 5pm  Mon – Fri

occasional evenings & Saturday (1x month)

Responsibilities

  • Assembles and distributes class/event rosters on a daily basis.
  • Upload classes & events in registration platform
  • Schedules appointments through EPIC
  • Confirms appointments for following day & pre-registers patients
  • Check in and check out patients & attendees for education, classes and consults
  • Orders office and medical supplies.
  • Prepares contracts for classes-events
  • Supports office staff with clerical duties.
  • Takes appropriate payment and documents according to procedure.
  • Handles all incoming telephone calls made to the department in an appropriate manner.
  • Normal office environment. Frequent contact with the public. 
Qualifications

Education:

High School Diploma or Equivalent Required

Training in secretarial skills

 

Work Experience:

Previous Clerical Experience Required

Previous EPIC Experience Preferred

 

Required Knowledge and Skills:

Computer experience required in Microsoft Office.
Ability to learn new computer software designed for department.
Ability to use standard office equipment including copiers, facsimile machines and multi-line phones.
Ability to handle multiple priorities and work independently with limited guidance required.
Excellent verbal and customer service skills to communicate with clients in the office and over the phone.
Must be flexible and willing to take on challenges

 

HIPPA

 Requires access to data elements needed to perform payment and operations tasks.

 

 

Physical Demands:

Physical Demand

Frequency

Sitting

Continuously

Standing/Walking

Rarely

Kneeling/Stooping

Rarely

Bending/Climbing

Rarely

Reaching Above Shoulder, At Waist or Below Waist

Rarely

Lifting/Pushing or Pulling up to 40 pounds

Never

Lifting/Pushing or Pulling over 40 pounds

Never

Typing/Filing

Continuously

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

About Us

CentraState Healthcare System, a partner of Atlantic Health System, is a fully accredited, not-for-profit, community-based health system that provides comprehensive health services in the central New Jersey region. In addition to offering a full range of leading-edge diagnostic and treatment options, CentraState serves as a valuable health partner focused on the latest ways to prevent disease, promote healthy behaviors, and help people of all ages live life well. Based in Freehold, CentraState is comprised of a 284-bed acute-care hospital, a vibrant health and wellness campus, three award-winning senior living communities, a charitable foundation, and convenient satellite health pavilions offering primary care and specialty physician practices, along with access to outpatient services, such as lab and physical therapy. The system also offers a family medicine residency and geriatric fellowship training program in affiliation with Rutgers Robert Wood Johnson Medical School. Among its many honors and accreditations, CentraState is one of less than two percent of hospitals nationwide to earn Magnet® designation for nursing excellence four times and was designated a Great Place to Work-Certified™ Company by Great Place to Work® for the second consecutive year.

 

When you bring your talent to CentraState, you are joining a trailblazing healthcare facility, committed to providing high-quality, patient-focused care. Join us in making incredible strides in health care, and making a difference in our community. We believe in enriching the lives of our employees through work/life balance initiatives, tuition assistance, career advancement opportunities and much more.

 

Find out why our employees love their jobs and being part of the CentraState family!

 

What We Offer:

  • Highly competitive compensation
  • Excellent benefits package and rewards program
  • 403(b) retirement plan with company match
  • 401(a) retirement plan with employer contribution
  • Life Insurance 
  • Tuition Reimbursement Program
  • Profit Sharing Program
  • Growth Opportunity and Workforce Development Initiatives
  • Continuing Education / Onsite Training
  • A warm, welcoming company culture based upon mutual respect and a collaborative goal of providing excellent patient care
  • Concierge Services with Work & Family Benefits
  • Magnet recognized healthcare facility
Commitment to Diversity and Inclusion

At CentraState Healthcare System, we welcome and promote the diversity of our employee family!  Each unique person contributes to the overall success of this organization. Our inclusive culture fosters an environment of professionalism and respect for personal differences.

 

CentraState Healthcare System, is an equal employment opportunity employer and federal contractor or subcontractor and, therefore, abides by applicable laws to protect applicants and employees from discrimination in hiring, promotion, discharge, pay, fringe benefits, job training, classification, referral, and other aspects of employment.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, gender identity or expression, sexual or affectional orientation, national origin or nationality, citizenship status, disability, age, genetics, protected veteran status, ancestry, marital status.